View an archive of our Cardinal Communications here.

TA Interface Administration Job Aid Enhancements | February 28, 2024

Application: HCM | Audience: TA Interface Administrators, TL Administrators, PY Administrators, AM Administrators, and HR Administrators for Cardinal HCM agencies that interface time.

• Announcement of recent enhancements to TA372_Interface Administration job aid that addresses common issues and questions regarding the TA756 Time Entry Upload interface and process.

 

Major Update for PY382: Payroll Read Only Resources | February 13, 2024

Application: HCM | Audience: Core Users with the Payroll Read Only role at Cardinal HCM agencies. HR Administrators, Payroll Administrators, and Cardinal Security Officers are included for awareness.

• Announcement of recent changes to PY382 Web-Based Training and creation of a corresponding job aid. These updates offer comprehensive navigational guidance for accessible Payroll Read Only pages. 
• Learners are provided step-by-step instructions for viewing employee payroll details, including paychecks, tax and deduction data, and FLSA information. 

 

New ESS Job Aid (Reviewing Absence and Leave Balances) | January 31, 2024

Application: HCM | Audience: Employee Self Service (ESS) Time and Attendance Users with Absence Management. AM Supervisors and AM Administrators for agencies using Cardinal Absence Management, and Time & Labor Administrators of PSB agencies are copied for awareness

• Announcement of a new job aid, ESS_Reviewing Absence and Leave Balances. This job aid provides ESS users with a step-by-step guide on how to review Absence and Leave Balances.

 

Ready for W-2s? Maintain Emails in Cardinal! | January 30, 2024

Application: HCM | Audience: HR and Payroll Administrators at Cardinal HCM payroll agencies.

• Reminder to update emails for both active and separated employees in Cardinal HCM, as accurate emails are the key to accessing Cardinal ESS. Guidance on email requirements, procedures, and how to monitor emails.

   

BAS Activity Page Deprecation | January 17, 2024

Application: HCM | Audience: Benefits Administrators of all Cardinal HCM agencies and Decentralized localities.

• Announcement of the removal of the BAS Activity page. Going forward, all benefit events should be created through the Benefit Event Entry page.

 

Major Update for NAV205: Navigation in Cardinal HCM | January 17, 2024

Application: HCM | Audience: Core Users at HCM agencies

• Announcement of recent changes to NAV205 Web-Based Training and its corresponding job aid. These updates introduce a modular approach and new tutorial videos on navigating to HCM pages, using the Cardinal HCM Search pages, adding Favorites, and managing/deleting Favorites

 

HR Turnover Analysis Report and Job Data Query Enhancements | January 12, 2024

Application: HCM | Audience: All HR Administrators of Cardinal HCM agencies

• Announcement of upcoming changes to The Workers Compensation Code and US SOC Code. These codes will be required fields in Position Management.
   

Reminder HR006 Position Data Upload Updates | January 11, 2024

Application: HCM | Audience: All Technical and Functional Interface Contacts at agencies with HR interfaces Agencies

• Announcement of upcoming changes to The Workers Compensation Code and US SOC Code. These codes will be required fields in Position Management.
   

Reminder: Workers Compensation Code and US SOC Code Field Updates | January 11, 2024

Application: HCM | Audience: HR Directors, HR Administrators and Functional Interface Contacts at agencies with HR interfaces Agencies

• Reminder of upcoming changes to The Workers Compensation Code and US SOC Code.  The codes will be required fields in Position Management.
   

New TA Expired Grace Approver Role and Action Required from TA Agencies | January 9, 2024

Application: HCM | Audience: Fiscal Officers, TL Administrators, AM Administrators, HR Administrators, Payroll Administrators, Delegation Administrators, TA Restricted Special Approvers, SPOT Approvers, and Cardinal Security Officers at Cardinal HCM payroll agencies.

• Announcement of a newly created role: TA Expired Grace Approval role that allows select agency users to manage time that falls outside of normal submission and approval grace periods. 

Take Action Now! Addressing Errors in the Legislative Salary Increase Tool | December 11, 2023

Application: HCM | Audience: select HR Directors, HR Administrators, and Payroll Administrators.

• Alert to agencies to revisit the Legislative Salary Increase Tool to complete follow-up activities and validations. 

 

Update - ACA Reconciliation Report (BN218) | December 8, 2023

Application: HCM | Audience: Benefit Administrators for all agencies and all core users of Centralized and Decentralized localities that participate in The Local Choice (TLC) health benefits program. 

• Resolved the issue where users were experiencing “Blocked” status in the Process Monitor.

 

What You Need to Know for the Leave Year End | December 4, 2023

Application: HCM | Audience: Absence Management (AM) Supervisors, AM Administrators for agencies using Cardinal Absence Management, and Time & Labor (TL) Administrators of PSB agencies.

• Reminder that Leave Year End processing will take place on Tuesday, January 16, 2024, to finalize the period ending January 9 and calculate the annual carryover/forfeiture and new year entitlements effective January 10. 

 

ESS - Check Your Absence and Leave Balances Before Leave Year End! | December 4, 2023

Application: HCM | Audience: Employee Self Service (ESS) TA Users with Absence Management (AM).

• Reminder that Leave Year End processing will take place on Tuesday, January 16, 2024, to finalize the period ending January 9 and calculate the annual carryover/forfeiture and new year entitlements effective January 10. 

 

Legislative Salary Increase – Opt Out by 12/3! | November 30, 2023

Application: HCM | Audience: Select HR Directors and HR Administrators for HCM agencies that used the Opt Out option during the June 2023 increase.

• Reminder that the Legislative Salary Increase Tool Opt Out Deadline is Sunday, December 3, 2023.

 

Legislative Salary Refresher Forum - Materials | November 17, 2023

Application: HCM | Audience: Invitees and attendees of the Cardinal HCM FY24 Legislative Salary Increase Refresher Forum held Tuesday, November 14, 2023.

• Includes a copy of the presentation and the recording  
   

Time Entry Tips for the Holidays | November 16, 2023

Application: HCM | Audience: Time Reporters with modify access, Timekeepers, Time & Labor Supervisors, Absence Supervisors, Time & Labor Administrators, and Absence Administrators.

• Cardinal provides time entry tips for the upcoming the holiday season.

 

Workers Compensation Code and US SOC Code Field Updates | November 15, 2023

Application: HCM | Audience: HR Directors, HR Administrators and Functional Interface Contacts at agencies with HR interfaces Agencies

• Announcement of upcoming changes to The Workers Compensation Code and US SOC Code.  The codes will be required fields in Position Management.

 

HR006 Position Data Upload Updates | November 9, 2023

Application: HCM | Audience: all Technical and Functional Interface Contacts at agencies with HR interfaces Agencies

• Announcement of upcoming changes to The Workers Compensation Code and US SOC Code. These codes will be required fields in Position Management.

 

New Benefit Event Class Code and Improved Functionality | October 31, 2023

Application: HCM | Audience: Benefits Administrators of all Cardinal HCM agencies

• Announcement of a new Benefit Event Class Code (HR2) will be used in Cardinal to enroll employees in Imputed Life
   

Major Update for NAV225 - Cardinal Reporting HCM WBT | October 27, 2023

Application: HCM | Audience: Core Users for Cardinal HCM agencies

• Updated course to introduce modular approach and new tutorial videos
   

Changes to the Rewards and Recognition Page | October 20, 2023

Application: HCM | Audience: HR Directors and HR Administrators. PY Admins, AM Admins, and TL Admins (PSB only) copied for awareness.

• The Rewards & Recognition page is now accessible to all agencies and no longer restricted to tracking Rewards & Recognition transactions for classified employees only

 

Daily VRS File Update | October 3, 2023

Application: HCM | Audience: HR Administrators, BN Administrators, and Payroll Administrators of all Cardinal HCM Payroll Agencies.

• Announcement that future-dated elections have been integrated into the Virginia Retirement System (VRS) VNAV Elections Upload file
   

NEW WBT for TA371 – Timekeeper Processing | September 28, 2023

Application: HCM | Audience: Timekeepers, Time & Labor (TL) Administrators, Human Resources (HR) Administrators, and the Cardinal Security Officers for TA agencies.

• TA371 - Timekeeper Processing training course has been updated and is now a self-paced Web-Based Training (WBT) available on the Cardinal website
   

Consolidation of Personal Data Job Aids | September 25, 2023

Application: HCM | Audience: All HR Administrators for Cardinal HCM agencies

• Consolidation of several job aids for inclusion in job aid HR351 Viewing and Modifying Personal Data
   

Missing Absence Reason | August 22, 2023

Application: HCM | Audience: Absence (AM) Administrators at select Cardinal HCM agencies

• Reminder to update Absence Reason in the the Absence Event Detail link

 

Assigning Work Schedules | August 1, 2023

Application: HCM | Audience: Fiscal Officers, HR Directors, and Payroll Officers of Payroll agencies. TL Administrators and Employee TL Setup Administrators.

• Essential functions that require employee’s assigned Work Schedule 
• Run the Employee Schedule Review Query frequently to identify employees in need of a Work Schedule update
   

Rewards and Recognition Mass Update Enhancement | July 31, 2023

Application: HCM | Audience: All HR Administrators.

• Rewards and Recognition Mass Update template has been enhanced to offer more flexibility
• New "Reward ID" column added
• Updated Instructions and Column Definitions tabs

 

Announcing a Daily VRS File | July 26, 2023

Application: HCM | Audience: HR Administrators, Benefits Administrators, and Payroll Administrators of all Cardinal HCM Payroll Agencies.

• Virginia Retirement System (VRS) VNAV Elections Upload is transitioning to a daily frequency
• VRS VNAV Elections Upload Timing
• Agency Responsibilities

 

Announcing the New Benefit Event Detail Page | July 17, 2023

Application: HCM | Audience: Benefits Administrators of all Cardinal HCM agencies and decentralized localities.

• New Benefit Event Detail page, replaces Life Event Tool and BAS Activity page
• Links to job aids and Benefit Event Detail Page Forum recording

 

Department Position Funding Mass Upload Enhancement | July 10, 2023

Application: HCM | Audience: All PY Budget Processors. 

• Department Position Funding Mass Upload template has been enhanced to support split funding
• Revised template has been posted to Cardinal Website > Resources > HCM Update Templates 

 

Cardinal ESS users with Payroll access - Safeguard your account | June 7, 2023

Application: HCM | Audience: All Cardinal Employee Self-Service (ESS) users who have access to payroll information.  CC: HR Directors, HR Administrators, Payroll Read Only, and Payroll Administrators at Cardinal Payroll Agencies

• Guidance for ESS users on safeguarding access to Cardinal 
• New Direct Deposit Email Notification
• Details on VITA's updated Okta SMS authentication text message
   

Automated Email Notice - Direct Deposit | June 6, 2023

Application: HCM | Audience: HR Directors, HR Administrators, Payroll Read Only, and Payroll Administrators at Cardinal Payroll Agencies

• Implementation of automated direct deposit email notification triggered by changes to user's direct deposit info  
• Next steps if an employee receives an email notification for authorized/unauthorized change
   

How to complete EEO-4 Demographic Data Review | June 2, 2023

Application: HCM | Audience: HR Directors and HR Administrators of Executive Branch agencies

• Reminder to review employees' ethnic group and gender  
• Links to resources for HR Admins and ESS Users

 

Cardinal Tech Upgrade - What to Expect in Cardinal HCM | May 16, 2023

Application: HCM | Audience: Cardinal HCM Core Users, ESS TA Users, HR Directors, Payroll Officers, Interface Contacts, and AITRs

• Cardinal System outage from May 19 at 5:00 p.m. through May 22 at approximately 11:00 a.m.
• Summary of changes and enhancements to Cardinal HCM including the HCM Homepage, Tab Key utilization, Timesheet Tab, and Process Monitor Page

 

Cardinal Tech Upgrade - What to Expect in Cardinal Financials | May 16, 2023

Application: FIN | Audience: Cardinal Financials Users, Fiscal Officers, and AITRs

• Cardinal System outage from May 19 at 5:00 p.m. through May 22 at approximately 11:00 a.m.
• Process Monitor Page Changes

 

Announcing New/Updated Fields for Veteran's Service Credit and Service Dates | May 8, 2023

Application: HCM | Audience: HR Directors, HR Administrators, and AM Administrators

• Updates/Additions to fields in Cardinal to support Service Dates
• Next Steps for HR and AM Administrators to make proper adjustments/updates to Service Date fields
• Support materials for the new and updated fields

 

New Cardinal Website Pages: User Support Guides and Resource Revisions | April 28, 2023

Application: FIN, HCM | Audience: All Cardinal Financials users and Cardinal HCM Administrators

• New User Support Guides available
• New Resource and Learning Materials Revisions webpage

 

Cardinal - Maintaining Emails - Especially for Open Enrollment | April 11, 2023

Application: HCM | Audience: All HR Directors, HR Administrators, and BA Administrators

• Emails in Cardinal HCM
• Checking missing emails
• Communicating user details with employees
   

Teleworkers Statistics Report - Now Available | March 31, 2023

Application: HCM | Audience: All HR Directors and HR Administrators

• Teleworkers Statistics Report available to HR administrators
   

Cardinal HCM Reports Catalog Separated into Functional Areas | March 21, 2023

Application: HCM | Audience: All Core Users for HCM agencies

• HCM Reports Catalog replaced with catalogs by functional area

 

Timesheet Default View Changed to FLSA Period Start Day | March 15, 2023

Application: HCM | Audience: Time Reporters with modify access, TL Admins, and AM Admins

• Timesheet Start Day Display Now Follows FLSA Start Day

 

Schedule Query Option Now Available | February 17, 2023

Application: HCM | Audience: All Core Users for HCM Agencies

• Schedule Query Feature

 

Adjusting Hourly ACA Limit | February 14, 2023

Application: HCM | Audience: TL Administrators, TL Employee Setup Admins, and TA Supervisors of Wage Employees for all TA Agencies

• Monitoring Hours Worked
• Adjusting Hourly ACA Yearly Limit

 

Telework Enhancements Now Available | February 6, 2023

Application: HCM | Audience: HR Directors, HR Administrators, and all Technical and Functional Interface Contacts at agencies with HR interfaces

• Telework Enhancements

 

Leave Year End Reminders | January 6, 2023

Application: HCM | Audience: ESS users with Absence Management (AM), AM Supervisors, AM Administrators, and TL Admins of PSB agencies

• Checking Leave and Absence Balances for ESS Users
• Absence and Leave Reminders for Supervisors and
  Administrators 
• Leave Year End Processing and DHRM Policy

Veteran's Service - DHRM Policy 4.10 Annual Leave Changes | December 6, 2022

Application: HCM | Audience: HR Administrators and AM Administrators

• Cardinal Information Regarding DHRM Policy 4.10 Annual Leave Amended – Veteran’s Service

 

Time & Attendance Tips and Reminders | November 17, 2022

Application: HCM | Audience: All Time Reporters with modify access, TL Admins, Absence Admins, Timekeeper, TL Supervisors, and Absence Supervisors

• Cardinal HCM Tutorial Videos
• Holiday Time Entry
• Absences in Saved Status
• Mid-Period Time Reporting Profile Change

 

Employee Timesheet Access and Inter-Agency Transfers | October 25, 2022

Application: HCM | Audience: HR Administrators, HBO HR Administrators, Benefits Administrators, and Time & Labor Administrators

• Employee Timesheet Access: Eligibility Config 3 Field
• Inter-Agency Transfers

 

Important Time Entry and Absence Reminders | October 12, 2022

Application: HCM | Audience: Salaried Employees with modify access to TA, Timekeepers, TL Admins, AM Admins, TA Supervisors, AM Supervisors

• Holiday Time Entry
• Entering Absences with and without Partial Days
• Approving Offset Hours

 

Important HR Information | October 5, 2022

Application: HCM | Audience: HR Administrators

• Criticality of Maintaining Emails in Cardinal
• Continuous State Service Date
• Important Pages in Cardinal for HR Administrators

 

Difference in the Cardinal Paycheck | October 5, 2022

Application: HCM | Audience: Payroll Administrators and Payroll Read Only users

• Differences in the Cardinal Paycheck
• Viewing a PDF Paycheck
• Understanding the Paycheck Sections